Things You Should Know Before Scheduling Your Remote Online Notarization Appointment

Before you schedule your remote online notarization (RON) appointment, it’s important to understand a few key details about the process. Notary services have evolved with technology, and remote online notarization has become a convenient and secure way to get documents notarized from the comfort of your home or office. Whether you’re at home, at work, or on the go, you can complete the entire notarization process remotely, using your phone, tablet, or desktop. However, there are some essential things to know to ensure a smooth experience.

​

1. Understand the Remote Online Notarization Process

Remote online notarization is a process in which a notary public notarizes a document online, using audio-video communication technology. It’s important to understand that this process is different from traditional in-person notarization. In a remote online notarization, the notary and signer are not physically present together. Instead, the notary uses a secure platform to verify the signer’s identity and witness the signing remotely. The best part? You can complete the entire notarization process from your phone, tablet, or desktop, providing flexibility and convenience.

​

2. Make Sure the Notary is Authorized to Perform RON

Not all notaries are authorized to perform remote online notarizations. Check that the notary you choose is licensed and certified to conduct RON in your state. The notary must use an approved platform for remote notarization and comply with state laws governing RON procedures. Verify the notary’s credentials before scheduling your appointment.

​

3. Prepare Your Documents in Advance

Before your online notary appointment, ensure that your documents are ready for notarization. The notary may need to verify that all sections of the document are complete before proceeding with the notarization. In some cases, you may need to upload the document to the platform before the appointment.

​

4. Have Your Identification Ready

A key part of the remote notarization process is identity verification. You will be required to prove your identity to the notary, just as you would in an in-person appointment. Most notaries will ask for government-issued ID (such as a driver’s license or passport) during the online session. Some platforms may also require additional identity verification, such as facial recognition or knowledge-based authentication.

​

5. Ensure You Have a Stable Internet Connection

Since remote online notarization relies on video and audio communication, a stable internet connection is crucial. Make sure you have a good connection, and test your microphone and camera beforehand to avoid delays. If there are any technical issues during the session, it could delay the notarization process. You can use your phone, tablet or desktop when meeting with the notary online.

​

6. Understand the Notary’s Fees

Fees for remote online notarization can vary depending on the state and the notary’s service. Some states have set fees for remote notarizations, while others allow the notary to set their own prices. Make sure you are clear on the costs involved before scheduling your appointment. Many notaries offer transparent pricing on their websites, so you can easily find out the cost of the service.

 

7. Be Prepared for the Notary’s Questions

During the remote online notarization session, the notary will ask you a series of questions to verify your identity and ensure that you understand the document you're signing. These questions are part of the notary’s duty to protect against fraud and ensure that the notarization is conducted in accordance with the law. Be prepared to answer these questions clearly and honestly.

 

8. Know the Legal Requirements of Your State

Remote online notarization laws vary by state, so it's important to understand the legal requirements in your state. Some states have specific rules about the types of documents that can be notarized online, the technology platforms that can be used, and the procedures that must be followed. Your notary will be familiar with these regulations, but you should also be aware of them.

 

9. Follow Up After the Appointment

After your remote online notarization appointment, make sure to follow up with the notary if you have any questions or if you need additional certified copies of your notarized document. Confirm the process with the notary after the appointment.

​

10. Understand Remote Online Notary’s Limitations

While remote online notarization is a convenient option, it’s important to understand that not all notaries can perform every service remotely. Some complex notarizations may require in-person attendance. Additionally, certain documents may require additional steps or verification that cannot be completed online. Always check with your notary to ensure they can handle your specific needs.

​

Conclusion

Scheduling a remote online notarization appointment can be a seamless and efficient way to get your documents notarized, but it’s crucial to be well-prepared. The entire process can be completed from your phone, tablet, or desktop, providing you with flexibility and ease. Understanding the process, ensuring the notary’s credentials, having your documents and identification ready, and following any specific legal requirements in your state are all key steps to ensure a smooth and successful remote notarization experience. By keeping these factors in mind, you can be confident that your remote online notarization appointment will be quick and hassle-free.